Discover top Kenyan & international event management tools for every budget. From M-Pesa integrated platforms to premium solutions.
Gone are the days when event planners had to rely solely on Excel spreadsheets, WhatsApp, and endless paper trails. The digital transformation has reached the event industry, and it's time to embrace tools that can streamline your entire event management process regardless of the kind of event you are planning.
Many event professionals still believe that sophisticated event management tools are expensive and complicated. The truth? There are powerful solutions available for every budget, including innovative Kenyan platforms designed specifically for our market needs, alongside proven international solutions that work seamlessly in the East African context.
Mind Mapping and Planning Tools
Notion serves as your all-in-one workspace for project documentation, client briefings, and concept development. With both free and premium versions available, its database features work perfectly even with Kenya's occasional internet connectivity issues, thanks to offline sync capabilities.
Miro complements local solutions with its collaborative whiteboard features, perfect for virtual brainstorming sessions with your team. A Nairobi-based corporate event planner recently used Miro to conceptualize a hybrid tech conference, allowing stakeholders from different locations to contribute ideas in real-time.
Project Management Solutions
Pesapal Events offers comprehensive event ticketing and management features built specifically for the Kenyan market. Increase your ticket sales with our online ticketing platform. Accept a wide range of payments for your events online & at the gate. With seamless M-Pesa integration and understanding of local payment preferences, it's ideal for Kenyan event organizers handling everything from small gatherings to large conferences.
Trello provides visual project management using boards and cards, with free and premium versions available. One wedding planner in Mombasa credits Trello with helping her manage 15 weddings simultaneously during the peak December season, especially when combined with local Kenyan payment tracking systems.
Asana excels at task management and team collaboration, offering both free and premium tiers. Its mobile-first approach works perfectly for Kenyan event planners who are constantly on the move between venues and vendor meetings.
Ticketing and Registration Platforms
eTickets Kenya provides a robust local solution for event ticketing with premium features designed for the Kenyan market. eTickets for Nonprofits can help you grow your audience and raise money for your nonprofit events using our online ticketing system. The platform integrates seamlessly with local payment systems and offers custom data collection features perfect for Kenyan events.
TicketMojo serves as the leading ticketing agent for top event vendors and planners in Kenya. Buy your tickets via MPESA and other channels Instantly. Its instant M-Pesa integration makes it particularly valuable for events targeting Kenyan audiences who prefer mobile money transactions.
Tickets Kenya offers comprehensive ticketing services spanning virtual, corporate, and private events. Tickets Kenya is your go-to platform for all ticketing needs in Kenya. Whether you're planning or hosting an event, we offer seamless ticket sales, event coordination, and ticketing services for virtual, corporate, and private events. The platform provides both free and premium tiers suitable for different event scales.
Check-in and Engagement Tools
Whova provides comprehensive event management with networking features, offering premium tiers that work well for professional events. The platform's offline capabilities ensure smooth check-ins even with unreliable internet connections.
Kahoot! transforms presentations into interactive experiences, perfect for keeping Kenyan audiences engaged during lengthy corporate sessions. It offers both free and premium versions for enhanced features.
Eventbrite remains valuable for international events or when you need broader reach beyond Kenya, offering free events at no cost and premium features for paid events.
Survey and Feedback Collection
Google Forms remains the most popular choice among Kenyan event planners due to its free access and seamless integration with other Google Workspace tools commonly used in Kenyan businesses. Its offline capabilities work well with inconsistent internet connectivity.
SurveyMonkey provides comprehensive feedback collection with analytics through both free and premium versions. Its mobile optimization ensures high response rates from Kenyan attendees who primarily access content via smartphones.
Typeform creates engaging, conversational surveys through its premium features, leading to better completion rates than traditional forms – particularly important when collecting feedback from busy Kenyan professionals.
Analytics and Communication
Mailchimp helps maintain post-event relationships through email marketing campaigns, with both free and premium tiers offering automation features that work well for follow-up communications with Kenyan clients.
Zoom Webinar Analytics provides detailed engagement metrics for virtual and hybrid events through Zoom's premium webinar plans, helping you understand attendee behavior patterns – increasingly important as hybrid events become standard in Kenya.
WhatsApp Business deserves mention as an unofficial but crucial tool for Kenyan event management, offering free messaging with premium business features that most local event planners use for real-time coordination and client communication.
For entry-level planners : Start with free tiers of Google Forms, eTickets Kenya, GIG, and WhatsApp Business. This combination covers all four phases without any upfront investment while keeping you connected to local payment systems.
For established agencies : Consider premium versions of Pesapal Events, TicketMojo, and SurveyMonkey for enhanced features, better branding options, and more comprehensive analytics.
For corporate event departments : Platforms like Tickets Kenya, Whova, and Zoom Webinar provide enterprise-level functionality that scales with your needs while maintaining local market relevance.
Address connectivity concerns by prioritizing tools with strong offline capabilities and mobile apps. Many Kenyan platforms are specifically designed to sync data when internet connection is restored, ensuring you never lose important information.
Budget constraints shouldn't limit your tool adoption. The abundance of quality Kenyan platforms means you can start with local free versions that understand our market dynamics, then upgrade as your event planning business grows. The ROI from improved efficiency and client satisfaction typically justifies the investment within the first few events.
Local payment integration is crucial – prioritize platforms that seamlessly handle M-Pesa, Airtel Money, and other mobile money solutions that your attendees prefer. This single feature can dramatically improve ticket sales and registration completion rates.
The Kenyan event industry is rapidly evolving, with local innovators creating solutions that understand our unique market needs while international tools provide proven scalability. Whether you're organizing intimate gatherings or large-scale corporate conferences, combining the right mix of local and international software solutions can help you deliver exceptional experiences while reducing manual workload.
The key is starting with tools that understand the Kenyan context – mobile-first design, M-Pesa integration, offline capabilities, and pricing suitable for our market – then supplementing with international solutions for specific advanced features.
Ready to connect with other event professionals who are already using these tools? Join the Eventors Community , Kenya's premier network for event industry professionals. Get exclusive access to tool tutorials, vendor recommendations, and collaboration opportunities with fellow planners who understand our unique market challenges.
